And here are the "Prescriptions" from the Weekend Report. Feel free to share your thoughts or questions.
Prescriptions
1. Develop a Clear, Focused, and Shared Guiding Vision
– The date these prescriptions are adopted, Castleton UMC will embrace
the mission of every United Methodist Church stated in the UM Book of
Discipline: “To make disciples of Jesus Christ for the transformation of
the world.”
The congregation will have a day of prayer, repentance and healing
during all Sunday worship services. The purpose of this day is to
embrace God breaking open the hearts of the congregation for the local
unchurched, and prepare them for the Lord’s vision for the future. To
accommodate this for both campuses, two Prayer Coordinators will be
chosen by Paula Gast, in consultation with the Lead Pastor, to lead the
services. The day of prayer will be held no later than March 15, 2013.
The Lead Pastor and coach will conduct a Day of Visioning workshop by
March 30, 2013 to assist the congregation in clarifying and providing a
more focused vision (of reaching the community) to guide Castleton UMC
into the future. This vision will be affirmed by the leaders that
participate in this vision workshop. The days between the Day of Prayer
and the Day of Visioning will be utilized by the people of the
congregation as a call to prayer and fasting for this vision for the
congregation. The vision will be presented to the Church Council by May
15, 2013. Upon approval, this vision will be communicated to the
congregation in order to align your ministries to accomplish the vision.
Upon adopting the clarified vision, every ministry in the
congregation must demonstrate how it will accomplish the mission and
vision. To that end, the Church Council will conduct a ministry audit
aligning the church’s ministries with the vision. This audit will be
completed by August 1, 2013. Ministries will be evaluated by their
faithfulness to the mission and vision and their fruitfulness (results).
Any ministries not faithful and fruitful will be given up to one year
to rectify. Any ministries that are not faithful to the mission and
vision will be dissolved; any ministry that is faithful but still not
fruitful will be modified and re-evaluated for fruitfulness. All
continuing ministries will set goals and objectives in alignment with
the mission and vision.
The pastor and Staff-Parish Relations Committee, with the help of the
coach, will review the staff audit conducted by the consultant to
insure it aligns with the mission and vision and the ministry audit.
This will include creating result based job positions and descriptions,
aligning them with the church’s mission and vision by October 1, 2013.
The pastor and the coach will see that an Accountability Leadership
workshop for all staff and leaders is held by September 1, 2013. Upon
completion of the Accountability Leadership workshop the Lead Pastor and
Church Council, in consultation with the coach will develop a team of 4
to 6 leaders to explore the implementation of a single board structure
for the church. Their recommendation will be presented to the Church
Council by September 30, 2013.
The consult team discovered there was significant confusion and
frustration on how to be one church with two sites. We encountered
multiple examples of the campuses functioning as separate churches.
Therefore we recommend the Church Council develop a plan to more fully
become one church with two sites. The issues needing to be addressed
include, but are not limited to, the following: language of the “us and
them”; the development of a common DNA (the mission, vision and values);
the name of the church and each campus (like Castleton UMC with a Geist
campus and a Shadeland campus); communication between the campuses;
collaboration of ministries (like youth, mission projects, preschool);
locations of ministries and meetings; etc. The Church Council will
report this plan to the congregation by October 1, 2013.
2. Outward Focus. – The Pastor, in consultation with
the coach, shall develop an Outreach Team to study the MissionInsite
reports, and then dream of creative ways to reach out to each
surrounding community. Persons on the team should have a deep passion
for mission and evangelism.
This Outreach Team will develop 4-6 externally focused events to connect
with the community. Each event will have a measurable way to invite and
connect people into the fellowship or worship of the church. These
events should be strategically placed through the calendar year.
Multi-aged church participation is vital. Existing events could be used
such as: VBS, Fish Fry, Chili Cook-off, basketball outreach, etc. At
least 2 of these events must be new, not having been done previously. No
event will be a fundraising event. In addition, new creative ways will
be dreamed of such as: random acts of kindness, community service
projects, tent services, etc. In addition, a way to better connect the
preschools and adult day care people to the life of the church should be
developed.
3. Discipleship Path. – The pastor, in consultation
with the coach, shall put together a team to strategize a discipleship
pathway for both campuses designed for first time attendee through the
most seasoned saint. This path will include:
- A well-marked path for a newcomer to get connected to either campus.
The process will differ because of the size of each campus. The team
should consult with other churches that have a successful newcomer
connection process (i.e. Clay UMC in South Bend; Cornerstone UMC in
Grand Rapids, MI). This process should be ready to implement by April 1,
2013.
- A process of faith development that receives people at any step of
the journey and leads them to the next. This will include basic
spirituality (how to pray; read the Bible; big questions, etc.) and will
progress through a more seasoned spiritual walk with God (Disciple
Bible Study, advanced ministry training.) This process should be in
place by September 2013. Pastor Tracy’s work in this area is much
appreciated by the participants.
- A process of developing new small group leaders and groups for new disciples being developed through your ministry.
- A focus will be placed on developing new children’s opportunities at
11:00 at Castleton campus. Children’s ministry will be offered
concurrent with worship. The Orange curriculum can be expanded to all
age levels.
- The Student Ministry (youth) shall explore a youth worship
experience along with small groups on Sunday nights. This could be
combined with middle and high school students at first, but split as
soon as they have sustainable numbers.
4. Strengthening Communication – The pastor in
consultation with the coach will select a team of 3-5 people by March 1,
2013 from staff and laity from each campus (at least one having a
background in marketing and communication) to research and implement
healthy and effective ways to communicate surrounding major decisions,
general updates, finances and capital debt. Particular attention will be
given to transparency, accountability, and effectiveness that use
various forms of technology so that the church is not weighted down with
more meetings just to share pertinent information. The team will review
practices of other multi-site churches that demonstrate clear and
concise communication, and present a plan for improvement to the Church
Council by May 15, 2013
5. Capital Debt. – The consult team affirms the work
of the sub-committee of the Generosity Committee which is working on
resolving the issues surrounding the capital debt. An insurance
consultant has been contracted to evaluate the current situation. The
committee will write a report to inform the congregation on the
specifics of the debt and the progress toward a viable plan in a town
hall meeting by April 15, 2013. The congregation will have the
opportunity to hear updated information about the debt and current
liability. An additional town hall meeting will be held by June 30, 2013
to hear and discuss the viable plan for the debt retirement. The plan
to resolve the debt will then be voted on by the Church Conference. We
recommend the team consult with Jennifer Gallagher, the Conference
Treasurer, to help the team think through and clarify this issue.
The capital campaign giving of $400,000 a year will end in July,
2013. This giving has been used to pay toward the $1.3 million life
insurance annual premiums. The policies funded by these premiums are the
collateral for the capital debt. With a new debt reduction plan in
place, a capital campaign will be held during the fall of 2013 to fund
the plan. This is important because no principle or interest is being
paid so the amount of the debt continues to increase.
The tithe giving to the Annual Conference will no longer be held in
escrow. We affirm the decision to pay the tithe monthly to model to the
congregation the importance of tithing. Church participants will be
encouraged to tithe as they pull together to resolve this major issue.
In combination with the day of Prayer and Forgiveness in prescription
1, a 21 day Daniel Fast is recommended. The pastoral staff and willing
persons can research this type of fast and challenge the church body to
fast and pray for God’s deliverance.